Keys to Booth Rental
How to Rent a Booth at a Fair
Once you've made the decision to participate in a fair--whether it is a craft fair, career fair, antique fair or any other, ensure your booth rental is a smooth process. Follow the steps below in order to enjoy a glitch-free fair experience.
Choose the right size booth.Doing so will ensure you do not pay too much to rent your space. In addition, your booth will not look sparse because of its being too large for your products.
- Quantify your inventory. Estimate how much you have to display and how much square footage you will need in order to display your inventory in an attractive manner. Too much or too little space can detract from the appeal your booth will generate.
- Calculate square footage. Fair booths are typically priced to rent according to size, and will be listed in 2 dimensions--width and length. If the booth sizes are listed (in feet) as 10X10, 6X8 and 3X4, then the square footage of each booth is 100, 48 and 12, respectively.
Mark your calendar with important dates and times.Include the dates of the fair, what time you need to arrive to set up, how late you're required to stay and any deadlines required to sign up for a booth at the fair.
Review the booth rental contract.Read it carefully and make sure you understand each responsibility both on your behalf and that of the organization running the fair. The contract should outline exactly what's expected of you before, during and after the fair operation hours. This document will be your guide to when to set up your booth, what to do in case of foul weather (if the fair is outdoors), what the refund policy is and other general expectations.
Don't ignore questions or concerns.If something in the contract or any other information published by the organization running the fair leaves you with questions or concerns, contact the organization to address them. If you wait until the day of the fair, it may be too late to procure a refund if your concern would determine your participation. Furthermore, the organization's administrative team may not be at the fair or might be hard to reach. By addressing any concerns upfront, before you send in any money, you will be able to rent a fair booth without worry.
Mail the application and payment on time.Doing so not only helps to reserve your booth space, but sets you apart as a conscientious individual. If you send in the required paperwork on time, complete with payment, you will more likely be remembered as someone with whom it is easy to conduct business.
QuestionI am hosting a job fair. Should we charge a registration fee for the companies participating?wikiHow ContributorCommunity AnswerYou can if you like, but it shouldn't be too expensive. Around - is reasonable, but try not to exceed 5.Thanks!
- If you're selling something that requires you to hold any sort of licensing, prepare your license(s) ahead of time to have on hand in case the site manager asks for license verification.
- If you're given the option to choose fair booth sizes by order of preference, pick 2 or 3.
- Include insurance documentation, such as a declarations page, when you sign up to rent a booth, if applicable.
- Most booth rental is on a first-come, first-served basis; send in your paperwork as soon as you can.
Video: Are you ready to rent a booth?
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